Why send encrypted email

All Rights Reserved. Privacy Policy. Part of. Appropriate handling of confidential information and focusing on information security is more relevant than ever and one of the basic preconditions for a company's success. E-mail encryption can be used to protect confidential or sensitive information from being read by anyone other than the intended recipient. Many times, it is perceived that an e-mail only passes through one computer to another.

In reality, the message travels to the recipient through several mail servers and different proxy servers. The e-mail travels in perfectly readable format through all these stages. Basically, anyone can read the message on the way without the sender or recipient knowing anything about it. Protecting business-critical information Every business has something unique and worth protecting. But for business to continue, information needs to be communicated. The need for confidential communication is not only found at an executive management level, but also in sales, financial administration, product development, human resources and customer service.

Avoiding data leaks Confidential information leaking outside companies or public authorities may result in considerable disadvantages to the organization.

In worst case, the information leak may result in loss of income or reputation, fines or even criminal procedures. Securing e-mail reduces the risk of private or confidential information falling into the wrong hands. Securing customer communication Customers expect fast and easy communication. They know about digital methods and have more alternatives than ever to share information.

They also trust you to protect the personal information they share. It is up to the company to provide the customer and employees with secure communication channels that meet their needs. Time-saving Many companies use traditional mail for confidential communication. In a fast pace environment, many times this is no longer a viable option. With encrypted e-mail messaging, processes become significantly more efficient and faster.

What previously took days or weeks can now be done in minutes. Employees have more time for more important tasks than printing, mailing and scanning. Identifying the recipient When communicating electronically, you want to know who the other party is. It could even be a requirement for you to do business. These involve organizations manually configuring their email systems to send encrypted emails.

However, these can be hugely difficult and complex to configure for organizations of all sizes, and often come with security vulnerabilities of their own. The easiest way for organizations to implement email encryption is through an enterprise encryption solution.

These solutions provide end-to-end email encryption to organization, allowing users to encrypt emails with ease. These services automate the encryption process, saving admins the hassle of having to set up encryption key creation and management.

They allow users to encrypt emails with a click of a button in their email client. They also allow admins to set policies which automatically encrypt sensitive emails. Cloud-based solutions are very simple to deploy. Usually they require a plugin to be installed in the mail client, which gives users the ability to encrypt emails.

They also provide admins with a dashboard, where they can monitor where encrypted emails are being sent, although many will hide the contents of emails from IT admins. The top vendors will also implement features such as requesting signatures in encrypted attachments, perfect for organizations who need to send invoices and contracts via email.

One of the most important features to look for when it comes to email encryption is a high-level of security use. Encryption is either required or recommended for email compliance in all major data regulatory advice, and so it is important to find a solution that adheres to data regulatory security standards. Another important factor is considering how easy the service is to use. The biggest factor informing the security of the encryption and how easy the service is to use is the method of encryption that the solution uses:.

Web portal encryption is the most common delivery method for encrypted emails. Encrypted emails are delivered via a secure webpage. Users can send an encrypted email directly from their email client, then the recipient has to sign in to view the encrypted messages. Many encrypted vendors will offer one or more of these methods of encryption, allowing customers to choose the right method for them. To find the best encryption solution for your organisation, read our guide to the top 10 email encryption platforms for business.

Email Security. Andrew Schrage, of the Chicago-based personal-finance news site Money Crashers and a frequent user of encrypted email, recommends instead that you download and install an email certificate from a site like Comodo. Your public key is what you send to people who want to send you encrypted emails, and your private key is what you use to decrypt them.

Public-key certificates are great because neither you nor the intended recipient of your encrypted email need to exchange secret information beforehand. Another option is to use the website of a third-party encryption email service, which may be ideal for those who aren't terribly computer savvy and who don't feel the need to frequently send encrypted emails. Such sites, such as JumbleMe. However, if you are encrypting an email message using a third-party service, you need to make sure that the person to whom you are sending the message has the tools to be able to decrypt it and read it, pointed out Michele Neylon of Blacknight Solutions, a Internet-hosting provider in Carlow, Ireland.

Sending email through a webmail service like Gmail is secure in that your computer's connection to the service is encrypted, but the email message you sent out from that service is not encrypted.